- tac-hep-faculty - lists.physics.wisc.edu

DOE Traineeship Summer Event
by Tulika Bose 23 Apr '24

23 Apr '24

Dear all, The planning for our summer traineeship event at Fermilab May 20-24 is ongoing: https://indico.cern.ch/event/1405035/overview. We will have a good number of students from all the DOE traineeship programs! We encourage you to consider joining if you can - you will find information related to accommodation on the indico, other details forthcoming. If you need (business visitor) access at Fermilab, please add your name on this spreadsheet on the mentor tab: https://docs.google.com/spreadsheets/d/1pkndJVpxC3VmOAsHZrtE0zg810spikxUv4O… . Kevin will initiate the process for you. Thanks and best regards, Kevin, Verena & Tulika

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TAC-HEP week at FNAL: May 20-24
by Tulika Bose 22 Mar '24

22 Mar '24

Dear all, As some of you may know, we are planning the annual TAC-HEP week at Fermilab this year from May 20-24. The trainees will spend that week there and take advantage of dedicated talks, tutorials, hands-on sessions etc. Mentors (faculty and others) are very welcome to attend. For planning related to the logistics, we need everybody who plans to attend to fill out the spreadsheet at https://docs.google.com/spreadsheets/d/1pkndJVpxC3VmOAsHZrtE0zg810spikxUv4O… There are separate tabs for trainees and mentors. There is an important question about Fermilab access that should be filled out. For people who do not have access currently, if they plan to take advantage of FNAL computing and/or visit FNAL after the TAC-HEP week, they should apply for a standard FNAL access/badge valid for a year. However, if somebody will be visiting for just that week and not using FNAL computing, a business visitor access/badge would be the easiest. If applying for standard FNAL access/badge, the process needs to be started soon i.e. by next week to make sure there are no surprises. Please fill out the form by next week, the earlier the better. If you have any questions or clarifications, please write to me. Many thanks and best regards, Tulika

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Doodle poll for TAC-HEP faculty meeting
by Tulika Bose 20 Nov '23

20 Nov '23

Dear all, I'd like to schedule a TAC-HEP PI meeting to plan for Year 2 - including student recruitment, plan for training modules, evaluation plans etc. Could you please fill out this doodle poll with your availability: https://doodle.com/meeting/participate/id/dN8Bnvva/vote I hope that we can have at least many of you there if not all. Please fill the poll by end of Wednesday, so that we can schedule something as early as Friday this week. Many thanks and best regards, Tulika

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Doodle poll for TAC-HEP PI meeting
by Tulika Bose 15 Aug '23

15 Aug '23

Dear all, I'd like to schedule a meeting next week to discuss our plans for next year, what we learned from this year etc. I'd also like to understand our recruitment efforts and any issues being faced. Here is a doodle poll for scheduling it: https://doodle.com/meeting/participate/id/aKQlm7zd . Could you please provide your input by end of Thursday this week. I hope we can get at least a couple of people from every university if not everybody. Many thanks and best regards, Tulika

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Draft agenda for summer event for DOE CompHEP Traineeship students
by Verena Martinez Outschoorn 21 Jul '23

21 Jul '23

Dear all, Peter and I have been working on putting together the agenda for the summer event for the traineeship students, here is the draft https://indico.cern.ch/event/1293313/timetable/ <https://indico.cern.ch/event/1293313/timetable/> It is about three quarters complete because we have to confirm several parts and there are still a few items that are being fleshed out, especially in the more unstructured group work portion. Jason and Heidi we a suggestion for a contribution from each of you on the agenda, what do you think, does it look ok to you? Please let us know if you have input or suggestions, we hope this will be an interesting program for the students!!! Thank you! Best regards, Peter & Verena for the organizers

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TAC-HEP progress report approved
by Tulika Bose 20 Jun '23

20 Jun '23

Dear all, I got a notification from PAMS that our progress report has been approved. It came with the comments listed below. In particular, note the emphasis on the student projects that become more important in year 2 of our program. We should start noting the details related to them on the student pages (Pete has kindly agreed to follow up on the webpage updates needed for this.) ------- *Comments Provided by the Program Manager: *Thank you for the detailed progress report on the first year of TAC-HEP. Helping the first seven students identify projects and lab staff to guide their research projects is welcome progress in the semester that funding has been available. In future progress reports please provide additional details of the student projects topics, mentors, and any successful developments (posters, papers, technical breakthrough etc.) These details are extremely helpful in evaluating the progress that has been made. Additionally, the PI efforts to establish the curriculum and the role the various TAC-HEP PIs have played organizing the Computational HEP Traineeships are greatly appreciated and their leadership is encouraged. As the PIs successfully recruited the expected number of incoming students the previous budget period's carryover will not be spent in this budget period and the support for this budget period will be reduced, as previously discussed. ------- Many thanks and best regards, Tulika

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Fwd: [EXTERNAL] Re: DOE Conference Support Guidelines
by Tulika Bose 27 Apr '23

27 Apr '23

Hi all, Jeremy clarifies about the support of lab mentor travel. We cannot do it via this conference program. So, yes, we will need to figure out alternate ways of supporting their travel. Including support from the labs themselves. Best, Tulika -------- Forwarded Message -------- Subject: RE: [EXTERNAL] Re: DOE Conference Support Guidelines Date: Thu, 27 Apr 2023 16:58:03 +0000 From: Love, Jeremy <Jeremy.Love(a)science.doe.gov> To: Tulika Bose <tulika(a)hep.wisc.edu> Hi Tulika, The general guidance is for technical workshops and conferences and may not be strictly relevant for this traineeship event. Better examples could be the US Particle Accelerator School (USPAS) and Excellence in Detectors and Instrumentation Technologies (EDIT), but those are organized and run by labs. I will need to look into how those programs are supported. Arranging something for the future that mimics one of them may be worth considering, but they are quite formal. I believe in general support for lab staff to travel is not provided. If the proposal is submitted by a university, it must follow the standard grant review and award process which does take months. Best, -Jeremy *From:*Tulika Bose <tulika(a)hep.wisc.edu> *Sent:* Thursday, April 27, 2023 11:24 AM *To:* Love, Jeremy <Jeremy.Love(a)science.doe.gov> *Subject:* [EXTERNAL] Re: DOE Conference Support Guidelines Hi Jeremy, Thanks again for this. As you know, we are interested in figuring out travel funding of lab personnel (mentors of our TAC-HEP students) for attending our summer program (1-week session where all students get together in one place). I had hoped that we could use the conference proposal to make a case. However, when I look at the guidelines at the link below, I see: * Travel support should be limited to students who have no other source of funding. Can we still make the case for supporting travel of lab personnel ? Also, the guidelines suggesting doing this 6 month prior to the conference/workshop. We are planning ours towards the end of July, is it too late for that ? Or should we try anyway ? Thanks and best regards, Tulika On 4/24/23 4:37 PM, Love, Jeremy wrote: Hi Tulika, As we discussed here are the guidelines for requests for conference support: https://science.osti.gov/hep/Funding-Opportunities/Review-Policy-Proposal-G… <https://science.osti.gov/hep/Funding-Opportunities/Review-Policy-Proposal-G…> (see “Conference proposal guidelines” on this page). The labs or grantees should avoid requesting any overheads for such conference-related support. During the COVID-19 pandemic, we requested that any proposal include information on how the conference organizers will take safety measures during COVID as well as options for remote participation. In addition, SC recently rolled out new guidelines for conference proposals: https://science.osti.gov/grants/Applicant-and-Awardee-Resources/Conference-… <https://science.osti.gov/grants/Applicant-and-Awardee-Resources/Conference-…>. In particular, a code of conduct statement is needed in any proposal as well as a recruitment and accessibility plan. Please let me know if you have any questions. Best, -Jeremy -- Jeremy Love, PhD (He/Him) Computational HEP & AI/ML Program Manager Research & Technology Division Office of High Energy Physics US Department of Energy mailto:Jeremy.Love@science.doe.gov <mailto:Jeremy.Love@science.doe.gov> ******************************************************************** This message does not originate from a known Department of Energy email system. Use caution if this message contains attachments, links or requests for information. ********************************************************************

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Fwd: DOE Conference Support Guidelines
by Tulika Bose 26 Apr '23

26 Apr '23

-------- Forwarded Message -------- Subject: DOE Conference Support Guidelines Date: Mon, 24 Apr 2023 21:37:02 +0000 From: Love, Jeremy <Jeremy.Love(a)science.doe.gov> To: Tulika Bose <tulika(a)hep.wisc.edu> Hi Tulika, As we discussed here are the guidelines for requests for conference support: https://science.osti.gov/hep/Funding-Opportunities/Review-Policy-Proposal-G… (see “Conference proposal guidelines” on this page). The labs or grantees should avoid requesting any overheads for such conference-related support. During the COVID-19 pandemic, we requested that any proposal include information on how the conference organizers will take safety measures during COVID as well as options for remote participation. In addition, SC recently rolled out new guidelines for conference proposals: https://science.osti.gov/grants/Applicant-and-Awardee-Resources/Conference-…. In particular, a code of conduct statement is needed in any proposal as well as a recruitment and accessibility plan. Please let me know if you have any questions. Best, -Jeremy -- Jeremy Love, PhD (He/Him) Computational HEP & AI/ML Program Manager Research & Technology Division Office of High Energy Physics US Department of Energy mailto:Jeremy.Love@science.doe.gov <mailto:Jeremy.Love@science.doe.gov>

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Discussion with Jeremy Love
by Tulika Bose 26 Apr '23

26 Apr '23

Dear all, Jeremy Love reached out to me for a meeting to talk about TAC-HEP. He mentioned that he really liked our detailed progress report and very much appreciated our efforts to recruit students midway through the academic year. That said, he informed me that due to a mis-understanding at his end, he would get less money than he expected for Year 2. And hence he would give us 1 student less worth of funds i.e. reduce our overall budget by ~55K for Year 2. Given the balance that we have (and he noted one student less at Princeton), he was hoping that we would manage. If not, then he would try to figure something out. Given our current situation, I could not disagree i.e. we can manage in Year 2 given our leftover funds. I did tell him that we were actively recruiting and hence would request the originally allocated funds in Year 3. He agreed. I then brought up a few other things: 1) Travel: we have limited funds for travel, especially for non-students. He mentioned that we could apply for conference support ($5-10K level) if needed and he would support it. He then sent me information about it that I will forward next. 2) He encouraged our students to apply for the SCGSR program and mentioned that it could be used to stretch out support for the student e.g. 1 year of TAC-HEP, 1 year of SCGSR and 1 year of TAC-HEP. Specifically, the student does not need to be part of TAC-HEP for two consecutive years. In particular, it appears that there is an eligibility condition associated with SCGSR (https://science.osti.gov/wdts/scgsr/Eligibility) that we should pay attention to: if a student has worked at a DOE lab (i.e. based there) for more than 3 months, they are not eligible for SCGSR! 3) I brought up my concern with the requirement of US citizenship/LPR status for our traineeship program. He appreciates this and in fact mentioned that the accelerator traineeship program had also raised this issue. He said that he would follow up regarding it (but I wouldn't hold my breath for any changes). He did mention that many of these rules were set up during the previous administration and until somebody changes them, they stay in effect. I told him that the RENEW program (also DOE) does not have this requirement. He was pleasantly surprised - this is likely the case cause it's a new initiative. 4) He again emphasized that he was really happy with what we have achieved so far and was also happy to hear that we were talking with the other traineeship programs. 5) Jeremy said that he would at some point also follow up with the lab people to hear about their experience. Given (5), I think it's important that we work on our lab connections and perhaps try and get as many of them as possible to our summer program. Best, Tulika

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TAC-HEP progress report
by Tulika Bose 28 Mar '23

28 Mar '23

Hi Pete, Stephane, all, As mentioned before, we have our TAC-HEP progress report due on April 1st. The overleaf link is at As discussed with some of you already, I am waiting for text related to: Section 1: summer program, upcoming training modules, evaluation Section 2: Products: I have added website, please feel free to add additional items Section 3: we need information here from Princeton and UMass - listing of all the students and their projects and any personnel that has worked at least 1 person month on the project. also collaborators etc. Section 4: Impact statement: I'll work on some generic statements tomorrow (Wednesday) but if you have input there, I'd welcome it. Section 5: I need carryover amounts and accompanying statements from Princeton/UMass. I plan to submit the progress report at the latest on Friday night US time. Please note that we don't need to work on formatting of the document since the info gets submitted into a form in PAMS. Thanks for your help. Best, Tulika

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