-------- Forwarded Message -------- Subject: DOE Conference Support Guidelines Date: Mon, 24 Apr 2023 21:37:02 +0000 From: Love, Jeremy Jeremy.Love@science.doe.gov To: Tulika Bose tulika@hep.wisc.edu

Hi Tulika,

As we discussed here are the guidelines for requests for conference support:

https://science.osti.gov/hep/Funding-Opportunities/Review-Policy-Proposal-Gu... “Conference proposal guidelines” on this page).

The labs or grantees should avoid requesting any overheads for such conference-related support.

During the COVID-19 pandemic, we requested that any proposal include information on how the conference organizers will take safety measures during COVID as well as options for remote participation.

In addition, SC recently rolled out new guidelines for conference proposals: https://science.osti.gov/grants/Applicant-and-Awardee-Resources/Conference-P.... In particular, a code of conduct statement is needed in any proposal as well as a recruitment and accessibility plan.

Please let me know if you have any questions.

Best, -Jeremy

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Jeremy Love, PhD (He/Him) Computational HEP & AI/ML

Program Manager

Research & Technology Division

Office of High Energy Physics

US Department of Energy

mailto:Jeremy.Love@science.doe.gov mailto:Jeremy.Love@science.doe.gov